At Axians, we deliver the best combination of technology and services to enable our clients to fulfil the diverse needs of their customers. Axians is the VINCI Energies brand dedicated to ICT and Digital Transformation. We’re present across 38 countries, with more than 16 600 employees and an annual revenue of more than 3.7 billion euros, in 2024.
Axians. The best of ICT with a human touch. 
 
Why Join Axians European Institutions' Team? 
Multicultural Environment 🌍: You will work alongside professionals from all over the world, fostering a diverse and enriching workplace. 
Diverse Projects 📝: Engage in impactful projects with cutting-edge technological advancements facilitated by European Institutions. 
Skill Development 🚀: Work in a knowledge-driven environment where you'll continually develop both technical and professional skills through exposure to complex projects. 
Long-term Opportunities 🏆: Our partnerships with European Institutions offer stable, long-term roles where you can make a real difference on a European scale. 
Contributing to European Initiatives 🏛️: Make a meaningful impact on regional and global challenges. 

We are seeking an Administrative Management Assistant to join our team in Brussels.

Description of the project:

We are looking for an experienced Administrative Management Assistant to join our team and provide structured administrative support to a key public sector service focused on digital operations and external service provider coordination.

Key Responsibilities:

I. External Service Provider (ESP) Management

• Coordinate the onboarding and offboarding processes of ESPs (appointments, arrivals, departures)

• Handle related administrative tasks, including communications with stakeholders and documentation updates

• Maintain and update welcome and exit information packs

• Monitor ESP mission workflows and assist with guidance and coordination across teams

• Support internal guideline updates as needed

• Track and review monthly ESP timesheets

• Ensure timely communication with ESPs and line managers regarding submissions and compliance

• Assist with reporting for internal meetings and support training logistics for ESPs

II. License Management and IT Portfolio Support

• Maintain a central list of software licenses and manage renewals

• Process incoming license requests and coordinate delivery and installation with technical teams

• Follow up on license delivery and ensure proper documentation

Other Duties

• Track and assist with requests related to teleworking from abroad

• Participate in periodic meetings to present progress and updates on administrative activities

Required Skills and Experience:

• Strong sense of discretion and confidentiality

• High attention to detail and excellent organizational skills

• Good communication and interpersonal abilities

• Client-service orientation

Tools and Technologies

• Microsoft Office (Excel, Word, Teams, Outlook)

• Skype for Business

• Business intelligence tools (e.g., Click, Power BI)

• Familiarity with administrative tools (e.g., license management systems, procurement platforms)

Languages

• Strong written and spoken English is required

Desirable

• Previous experience in an ITIL-oriented environment is a plus

Other requirements:

• EU Citizenship.
• Resident or available to relocate to Belgium.

Ready to embark on an exciting journey with us? 
Apply now to join a vibrant team contributing to technological advancements in European Institutions. Please send your application to recruitment.axianslux@axians.com with the subject AMA.RM.